Crossware Mail Signature Product Overview Email Disclaimers Whitepaper

The problem

Amongst other day-to-day issues, you need a way to make sure the new logo is used on all emails. Meantime, all outgoing emails are now requred to be compliant with current legislation - but you have little or no control over what your users do with their signoffs.

The solution

Crossware Mail Signature is a server-based application for IBM (Lotus) Notes that automatically adds your correctly branded, legally compliant, personalised and attractive signatures to all outbound emails.

These signatures may include disclaimers, logos, graphics and advertising banners that can be randomised or specific to certain recipients.

Crossware Mail Signature can take care of your compliance needs by including appropriate disclaimers and legislative disclosure requirements on all emails as tehy pass through your servers.

And with Crossware Mail Signature there is no more setting up or ongoing management of individual signatures on users' workstations, and no design changes to your Domino Directory or email template.

Email branding and compliance made easy for Lotus Notes

Crossware Mail Signature lets you centrally manage the design and usage of your block - including logos, fonts, messages and disclaimers - using the signature configuration database. Personalised information like job title, phone number(s) and departments can be pulled directly from your Domino Directory or other Notes database. Other features and ebenfits include:

• MARKETING & BRANDING - Ensure every email features consistent, professional brand elements without requiring any user input.
• LEGAL & COMPLIANCE - Append current, correct disclaimers to every outbound email from one central source.
• ADVERTISING & SALES - Broadcast, group, or personally target ads and message through your most ubiquitous channel.
• TECHNICAL - Append signatures as emails are sent, eliminating local configuration and centralising control of all user signoffs - saving time, effort and server space.

RUNS ON EVERY LOTUS DOMINO PLATFORM including Windows, Linux, zLinux, IBM i, Solaris and AIX.
SUPPORTS ANY DOMINO SERVER EMAIL CLIENT including IBM (Lotus) Notes 6 and above, IBM (Lotus) iNotes, Blackberry and IBM Traveler compatible devices including iPhone, iPad, Android, Symbian and Windows Mobile.